Manager, Maintenance - Building Services & Capital Projects (2026-323-HHS)

• Develop, implement, and monitor routine preventative and maintenance repairs and cleaning schedules for the buildings, including scheduling of staff, vacation approvals and tracking of work attendance, and coordinating with payroll department.
• Ensure prioritization, delegation, and completion of work orders.
• Work with Management to ensure the planning and implementation of staff development.
• Support recruitment and evaluate qualified staff for the building services department under the procedures of the collective agreement.
• Oversight of inspection and sign off on all work done by external contractors prior to invoicing being approved and passed for payment, update of logbooks.
• Ensure systems of record and inventory are implemented, maintained, and that the database for property management systems related to maintenance are accurate and up to date.
• Responsible for inventory review and purchasing of standard resources and supplies to fulfill regular maintenance functions.
• Implement and monitor fire safety procedures including monthly fire drills, train all staff and their role in fire safety and evacuation procedures.
• Implement and evaluate policies related to the maintenance of the physical structure, safety and security of the buildings, staff, and housing tenants.
• Ensure WoodGreen policies/procedures are carried out in the operation of Building Services.
• Establish and maintain links with staff, outside agencies, and government bodies to ensure locations meet building and fire codes and health and safety codes.
• Prepare performance data and written reports as and when required.
• Work with Management to prepare annual maintenance work plans, operating budget and reserve fund/capital expenditure.
• Keep track of vehicles, tools, and other mechanical equipment inventory, along with their required maintenance and ensure they are in good working condition.

• Participates in Capital Planning & and oversight to ensure best practice and investment impact in the asset management of St Hilda’s Senior Community.
• Responsible for capital projects work as outlined in the capital plans and as occurs during routine inspections and emergencies.
• Responsible for emergency and unforeseen capital repairs working with Supervisor, Building Services.
• Works with Housing & Building Services staff to ensure an effective and timely Unit-Turn process 
• Responsible for repair of major capital systems/items in the buildings and grounds, in accordance with the approved budgets and spending policies.
• Monitors budget expenditures in relevant categories of capital projects, preventative maintenance and health and safety systems.
• Assist with new developments & acquisitions as needed.

• Leads the planning and sourcing of vendors to provide best in class preventative maintenance services to St Hilda’s Senior Community.
• Leads procurement with Business Solutions team for capital and preventative maintenance in compliance with WoodGreen’s policies and practices.
• Responsible for the preparation of annual preventative maintenance work plans.
• Performs regular site inspections and supports annual inspections and follow-up work to ensure timely repairs and implementation of appropriate capital solutions.
• Ensure the building security and life safety systems are working and that the buildings are secure and safe for tenants and staff.
• Leads the implementation of all capital-related records. Maintains computerized records of work orders, purchase order system and building systems information.
• Ensures that all appropriate logs and records are kept, including fire safety logs, elevator inspections, material safety data sheets; snow/de-icing log, valve tags, service records, roof anchor inspection results/drawings and any other records required by legislation.
• Monitors the service delivery of major site-wide contracts including: building services, pest control, cleaning, landscaping and inspection schedules.

• Works in team, supportive and coaching spirit with frontline maintenance and tenancy management staff to ensure a one-stop and effective and respectful customers service processes and outcomes for clients and service customers
• Works very closely with the Manager- Housing to develop plans and ensure timely communication and coordination in the delivery of capital projects, building services and contracts
• Responsible for timely responses to requests from internal WoodGreen heads & managers, contractors, and statutory agencies.
• Leads engagement and communication with tenants in aspects of capital plan projects in collaboration with the Management team.

• Participate in regular Managers team meeting
• Ensures proper training for Operations and Building services to meet health and safety regulations in preventative maintenance and capital project work
• Ensures the anti-racism objectives and community development principles of the organization are achieved within the program.
• Actively demonstrates and promotes the organizational values in the way their work is performed

• Bachelor’s Degree or College Diploma or training in a relevant field.
• 5+ years of relevant Facilities Management Training & Experience in various major Capital Project work, Building Services, Trades/Systems.
• Knowledge of health and safety practices and regulations (Health & Safety Awareness for Supervisors course; WHMIS – Workplace Hazardous Materials Information System course).

• Understanding and experience with budgeting.
• Excellent planning skills and a good level of understanding of building services blueprints.
• Computer savvy (including MS Office Suite) and able to implement electronic work order system.
• Strong knowledge and practice in building services components (e.g. CMRP, plumbing, electrical or HVAC certified) are preferred.
• Knowledge of Yardi Software is considered an asset.
• Red Cross Standard First AID and CPR/AED – Level C certificate.
• Valid G Driver’s license with a clean driving record and access to a personal vehicle.
• Excellent communication, interpersonal, leadership, and team building skills.
• Strong proficiency in performance management.
• An eye for detail and commitment to high standard of customer service to clients and service providers/contractors.

WoodGreen is an equal opportunity employer. We are committed to providing an inclusive and barrier-free selection process and work environment. If contacted in relation to an employment opportunity, please advise our People & Culture representatives at careers@woodgreen.org of the accommodation measures required. Information received relating to accommodation will be addressed confidentially.

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